What You Should Know About Task Management – A Short Guide

What Is Task Management?

Task management is such a common thing that it’s impossible to avoid it. And it doesn’t matter what industry you work in or whether you work solo or individually. We all have to deal with it both in private and professional life.

Task management means nothing else but organizig work. Let’s take a deeper look at it. Every project, no matter its size, can be divided into tasks and subtasks. This happens because it’s impossible to fulfill or implement a project with just a snap of the finger. Especially if projects are large and many people work on them.

And so, here’s why task management is applied:

  • it allows monitoring projects’ stage, progress;
  • you can organize team and your time;
  • it’s easy to set clear goals and objectives;
  • it lets you organize the workflow.

Task management helps to stay on top of work, keep your to-do list organized, and enhances your productivity. If you are able to plan your day, allocate time and resources, you become more effective.

How to Stay on Top of Your Tasks?

Many people find it difficult to keep up with their goals and tasks. In fact, it requires self-discipline and strong organizational skills. But don’t worry, we have a couple of useful tricks that will help you stay on top of your tasks and become a powerful leader and project manager!

  1. Lead your people – you have to communicate to your people what’s their role in the project, why they are assigned some specific tasks, and how they could do their work to. It will enhance overall collaboration.
  2. Track task progress – if you don’t know what’s happening with the project, you are most likely going to end up nowhere. Keep the interest in tasks and know what’s happening to achieve success.
  3. Update to-do list – simply to keep people aware of what’s happening.
  4. Have a strategy – when you know how things work in your organization, you can easily adjust your methods to get the most out of your work.
  5. Tools – use them to enhance work, make it easier, and faster.
  6. Delegate – too much work leads to burnout, stress, and a decrease in efficacy. The best way to avoid it is to delegate tasks. The world won’t end if your co-worker will do your task once in a while.

Profitability, Accountability, and Productivity

Now that you have the basic knowledge, let’s switch to the main point of task management – being profitable and accountable while keeping high productivity levels. If you want to professionally manage tasks in projects, you have to think outside the box.

One of the crucial aspects of task management is tracking time, for example, by using TimeCamp – advanced time tracking software. Such a tool allows you to monitor time spent on particular tasks. Thanks to that you can easily assess risks, future budget and time needed for projects, quickly see the reports, integrate it with other tools, and manage your team.

It is the best way to check all the information on projects – including profitability, accountability, and productivity. TimeCamp makes you and your team super productive!

timecamp screenshot

You can achieve high profitability, accountability, and productivity, with some of the most common tools used by many teams. Take a look!

Make It Perfect – Jira

Jira is an issue management tool. It helps to manage and maintain a list of them. It’s helpful in solving company’s problems with different projects. Jira gathers the data on what the issue is about, and you can efficiently manage all aspect related to it, for example:

  • distribute tasks to different people,
  • assign tickets to experts on a particular issue,
  • prioritize the most urgent issues,
  • have a real-time perspective on your team’s work.

Moreover, Jira power-up with TimeCamp enables you to assess time for projects and issues you are working on. These two task management tools make a real powerhouse of productivity!

jira time tracking plugin


Communicate and Collaborate – HeySpace

HeySpace is an innovative and intuitive task management software with chat. It is somewhat a combination of Slack and Trello but with more advanced features. It not only helps in managing projects and team but also improves communication and processes taking place in an organization. Here are the most important features:

  • Thanks to its design you can see three boards in one place – your team and spaces (different channels), chat, list of cards with tasks.
  • You can easily convert part of your conversation into a task.
  • The board with tasks allows you to see all projects in one place.
  • Every task can be adjusted – you can set date, assign people to it, add tags, description, files, comment on it. All to keep you updated on task progress.
  • The feature of workspaces allows you to create many spaces, if, for example, you work for various organizations or have different clients.
  • Pleasant and intuitive interface.

HeySpace gives you space to freely and smoothly collaborate with your teams and clients. No more switching between apps and tabs. You have everything in one place!

Take your company to another level. Sign up for HeySpace today!

Manage and Organize – Trello

Trello is a visual board for managing and planning tasks. Even though it has a simple design, it has many useful features. You can create different boards for different teams, adjust cards settings, repeat them for recurring tasks, comment on tasks, and use many other fancy options. Trello has a wide list of power-ups which help to enhance work and collaboration.

And the big TimeCamp and Trello power-up make task management extremely convenient!

Don’t Underestimate The Importance of Task Management!

How is your task management doing? Wish to improve your business processes?  Try to make it better by implementing the above tips. They may seem very simple but you will see their power once you decide to use them in your work. Don’t forget to use tools and make task management easy and seamless. Good luck and stay productive!

👉 Check also our article about time management software 

What You Should Know About Task Management – A Short Guide

Leave a Reply

Your email address will not be published. Required fields are marked *

Scroll to top