Best Practices For Time Tracking

In our previous article, Best Practices For Time Tracking – Why Track Time? we presented an introduction to the best practices for time tracking. If you haven’t acquainted yourself with it yet, make sure to read it before you follow up with today’s post to make sure you understand the main assumptions of time tracking and what role they play in following the best time tracking practices.

Best Practices For Time Tracking

In today’s post, you will find out the best practices for time tracking. So let’s get to the bottom line. After you’ve answered the question of why you want to track time and know your priorities, you are ready to implement the following practices for time tracking.

Cooperate With Your Team

Announce publicly in your company that you’re implementing time tracking software. Tell everyone about the question: Why do I want to track time and what is the main reason for time tracking? Make your goals and perspectives concerning time tracking clear to every employee. Tell them about your expectations to avoid any conflicts or problems that might occur in the future. Present them the data and engage them in the time tracking process so that everyone is active and feels like part of the team.

Adjust The Reports

Remember that everyone in your team is responsible for different aspects of the business. There’s a certain hierarchy that should be followed when it comes to the reports. Thus, they should be designed in such a form that everyone can understand the conclusions drew from them. Managers and Project Managers should always be able to have the full insight into the reports to be able to manage projects and approve the timesheets of other employees. Moreover, be open to looking at the data from different perspectives. It helps to analyze the reports in a better way and see mistakes. Or little details that need to be improved. So don’t adjust the reports to only one perspective.

Track Time Daily

Tracking time on a daily basis can help avoid confusion and mess. If your employees do not enter the data regularly, then it may not be that effective. The best solution is to use time tracking software which keeps track of every activity automatically. One of such tools is TimeCamp. However, it not only tracks work hours but also helps in creating accurate reports. With TimeCamp you can manage projects, budgeting, invoices and have control over how your employees spend their time while working. TimeCamp is easy in use software with many features which make time tracking simpler. And you don’t have to worry about logging your working hours manually!

Prioritize

Don’t start time tracking with all the possible options. Try to bring it down to the minimum. It will work great for the beginning of your adventure with time tracking since it helps to learn which features will be most suitable for your business model. After your company evolves and projects require more consideration, you can expand your model and start using more, and even all of the features that are available. Just remember that using everything doesn’t mean it’s going to work out for you.

Integrate

Using a variety of systems is only beneficial. For example, TimeCamp offers many integrations with apps existing on the market. And once you know your priorities and have specific expectations, you can choose the most suitable for you and your team. Integrations make work easier and more productive.

Check out TimeCamp integrations for different apps!

Secure The Data

Make sure the data is always safe. Don’t forget that not everybody needs to have an insight into it. It should only serve those who really need it the most. Of course, all employees should have access to the crucial information to know their progress.  But too much is never good to anybody. Thus, put Project Managers in charge of the detailed data. Also, perform backups of the data. It’s safer to have a copy instead of going around worried when the emergency happens.

Conclusion

If you follow the above practices while implementing time tracking, it should not cause any problems. It will boost your company’s efficiency and managing your work will be much easier. You will soon see the benefits of time tracking and without a doubt will stay on top of things!